Privacy

Who we are

Bracknell Road Runners is an amateur sports club affiliated to England Athletics (the national governing body for our sport). We are committed to protecting and respecting your privacy. For any personal data you provide for the purposes of your membership, Bracknell Road Runners is the Data Controller and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way.

What personal data we hold on you

You may give us information about you by filling in forms at an event or online, or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, address, e-mail address, phone number, date of birth, gender and name of the England Athletics affiliated Clubs with which you are registered (all of which constitute Personal Data). We may also ask for relevant health information which is classed as special category personal data.

Why we need your personal data

We need your Personal Data to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have a contractual obligation to you as a member to provide the services you are registering for.

Reasons we need to process your data include:

For training and competition entry

  • sharing personal data with club coaches or officials to administer training sessions;
  • sharing personal data with club team managers to enter events;
  • sharing personal data with leagues, county associations (and county schools’ associations) and other competition providers for entry in events.

For funding and reporting purposes

  • sharing anonymised data with a funding partner as condition of grant funding e.g. Local Authority;
  • analysing anonymised data to monitor club trends; and
  • sending an annual club survey to improve your experience as a club member

For membership and club management

  • processing of membership forms and payments;
  • sharing data with committee members to provide information about club activities, membership renewals or invitation to social events;
  • club newsletter promoting club activity; and
  • publishing of race and competition results

Marketing and communications

  • sending information about selling club kit, merchandise or fundraising.

Any special category health data and Emergency Contact Details we hold on you is only processed for the purpose(s) of allowing the safe running of training sessions. We process this data on the lawful basis of consent. Therefore, we also need your explicit consent to process this data, which we will ask for at the point of collecting it.

On occasion we may collect personal data from non-members (e.g. such as any non-member participant who who signs up to a training session through RunTogether or the website). We will only retain your personal information for as long as necessary to fulfil the purpose we collected it for. 

Social Media

The club has social media groups on Facebook, Instagram and Strava. All members are able to join these groups. If you join one of the Social Media groups, please note that provider of the social media platform(s) have their own privacy policies and that the club do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to the club social media groups.

Who we share your personal data with

When you become a member of the Club you will be registered on England Athletics Limited database for the purpose of managing your membership. We will provide England Athletics Limited with your Personal Data which they will use to enable access to the MyAthletics online portal. England Athletics Limited will contact you to invite you to sign into and update your MyAthletics portal. You can set and amend your privacy settings from the MyAthletics portal. If you have any questions about the continuing privacy of your personal data when it is shared with England Athletics Limited, please contact dataprotection@englandathletics.org.

The Club will store your contact details (name and email address) on its website for the purpose of providing secure access to club documentation. The website is hosted by a third party (20i.com) whose data centres are in the UK.

The Club will store your contact details (name, email address and selected information about the status of your membership) on our mailing list supplier’s platform (Brevo.com). The mailing list provider is Brevo.com, who use data centres within the European Union (France, Germany, Belgium). 

The Club does not supply any personal data to any other third party. 

The Club does not store or transfer your personal data outside of the UK and European Union.

How long we hold your personal data

We will hold your personal data on file for as long as you are a member with us. Athlete data is updated every year on annual membership forms or when you advise us of a change. Any personal data we hold on you will be securely destroyed after four years of inactivity on that member’s account, in line with England Athletics Limited’s retention policy. Your data is not processed for any further purposes other than those detailed in this policy.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing of your personal data, including direct marketing; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject you are not obliged to share your personal data with the Club. However, if you choose not to share your personal data with us we may not be able to register or administer your membership.

Cookies

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

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